Arena & Facility Rental Agreement (Haul-In / Outside Trainers)

This Arena & Facility Rental Agreement ("Agreement") is entered into as of [DATE] between [FACILITY NAME], located at [FACILITY ADDRESS] ("Facility"), and [RENTER NAME], of [RENTER ADDRESS] ("Renter"). The Renter is (check one): ☐ an outside trainer or instructor bringing clients and horses to the Facility, or ☐ a haul-in client bringing the Renter's own horse(s) to use the Facility. The Facility agrees to allow the Renter to use the areas described below on the terms in this Agreement.

1. Parties and Contact Information

Facility Owner / Manager Name: ______________________________

Facility Phone / Email: ______________________________

Renter Name / Business Name: ______________________________

Renter Phone / Email: ______________________________

Renter's Business Type (individual, LLC, etc.): ______________________________

2. Permitted Use

The Facility grants the Renter a limited, non-exclusive license to use only the following areas, for only the purposes stated, during only the time slots agreed. This is a license to use the premises, not a lease, and it grants the Renter no tenancy or possessory interest in the Facility.

• Indoor and/or outdoor arena(s): [WHICH ARENAS]
• Wash stall / grooming area: [YES / NO, WHICH]
• Parking and trailer turnaround: [DESIGNATED AREA]
• Cross-ties, tack area, or restroom access: [AS SPECIFIED]

The Renter may use the premises only during the reserved time slots below and may not use stalls, pastures, equipment, jumps, or areas not listed above without separate written permission. Reserved use:

Reserved Days / Times: ______________________________

Maximum Number of Horses On-Site at Once: ______________________________

Maximum Number of Riders / Students at Once: ______________________________

Scheduling Method (calendar, text, app): ______________________________

3. Fees

The Renter will pay the Facility under the fee structure the parties elect (check one):

• ☐ FLAT FEE — [AMOUNT] per [session / day / month], payable [WHEN].
• ☐ PER-HORSE FEE — [AMOUNT] per horse per [session / day], payable [WHEN].
• ☐ PERCENTAGE OF REVENUE — [PERCENT]% of the gross lesson, training, or clinic fees the Renter collects for sessions held at the Facility, reported and paid by the [DAY] of each month with supporting records.

Fees are due [PAYMENT TERMS] by [PAYMENT METHOD]. A payment more than [NUMBER] days late incurs a late charge of [AMOUNT], and the Facility may suspend the Renter's access until the balance is paid. The Renter is responsible for collecting its own lesson, training, and clinic fees from its clients; the Facility does not collect or guarantee those fees.